Tips, Tricks and Secrets #6: Editing Envelopes or Labels on-the-fly

There are times where you still need to send real letters or packages – not everything can be done by email!  Our contact manager programs, Intellect, Time & Chaos and ChaosFree, can easily print envelopes or mailing labels for you, just using the Print button on the toolbar.

There are times, however, when you want to make a quick change on-the-fly. Something that isn’t permanent (or you would edit the record and save your changes) but still a change you want to make right now for this printout.

edit print textOur Print Preview screen has a great trick where you can point to a piece of text and hold the Shift key on the keyboard with one hand while clicking in the middle of the text with your mouse.  This secret method will pop-up a text box with the text in that area that is about to print. This box allows you to modify the label or envelope to add an ATTN: line or change a name or anything else you want to change.

Keep in mind that the print sizes have already been calculated, meaning you can’t add lines and lines of additional information. This tip is for making quick and small changes just before printing.

Tips, Tricks and Secrets #5: The quickest way to add Notes

Every record in Time & Chaos and Intellect has a Notes area for you to record information that doesn’t fit in traditional fields.  What might not be obvious, though, is that each of these programs has a quick way to go directly to the Notes to add more information.

First, go to our classic section and look at the column headings in each area of the screen.  (Unless you’ve removed it, *) each section will have an “N” column before the other fields are displayed.  “N” stands for Notes and this column is a hotspot you can double-click on to go straight to the Notes area!  Double-click anywhere else on the line and it opens the record to the normal Main tab instead.

Records that already Notes will have a Note icon in this column, but you can double-click in this column even on records that don’t have Notes yet!

* If you don’t have an “N” column, you can right-click on the column headings you do have and choose Reset columns to return them back to the defaults, including the “N” note column being the first one and a hotspot to open directly to notes.

Tips, Tricks and Secrets: #4 Quick Find with And/Or

As Chaos Software celebrates our 21st birthday this year, we are posting a series of 21 tips, tricks and secrets to maximize your use of our software products.

Tip #4: Quick Find with And/Or

At the top right corner of Intellect 4 and Time & Chaos 8, Quick Find is always ready to dig through your data to find a phrase anywhere you’ve entered it. Best of all, unlike our report screen that only scans one type of data at a time, Quick Find scans all of the databases in your data folder for hits.quickfind

Most of the time, looking up a simple phrase will do, but sometimes you want a more advanced lookup.

For “AND” searches where you want hits to match two or more phrases, just include an ampersand “&” character in the quick find box.

For “OR” searches where you want hits to match one phrase or another, just include a comma “,” between the phrases.

For best results, skip the spaces. So if you are looking for contacts named Bill or Bob, don’t enter “Bill, Bob” but instead use “Bill,Bob” with no space after the comma.

Tips, Tricks and Secrets: #3 Launch Multiple Instances

As Chaos Software celebrates our 21st birthday, we are posting 21 tips, tricks and secrets to getting the most out of our software.

Tip #3: Launch Multiple Instances

This tip isn’t for everyone. Most people only have one set of data and have no need to open it twice.  Even for people with more than one data folder, you can drive yourself crazy keeping up with two or three instances of the program going on all at the same time.

If you need it though, you’re already being driven crazy by the demands of the job, so being able to have two or more copies of Intellect or Time & Chaos going at once is much better than the normal toggling back and forth you would otherwise do.

So, what’s the trick?  Shift-Click!  Instead of the mouse-only click that starts the first instance of the program, hold down the shift key with the other hand when you click on the icon to start up the program.  Instead of switching you to the already running instance, it will start a new one which you can use to reopen a different database and have both going at the same time!

Tips, Tricks and Secrets: #2 Google Maps support

In celebration of Chaos Software’s 21 years in business, we are posting 21 of our favorite tips, tricks and secrets for our software products.

Tip #2: Google Maps support

If you have contacts in Intellect 4, Time & Chaos 8 or ChaosFree, you can utilize Google Maps to get the location or even directions to a contact by using the so-called business card section on the right side of the contact list.

Business Card to Google Maps

Just click directly on the visible address, and your default web browser will pop up and deliver you to Google Maps with this same address already selected.

If you want the secondary address instead, look for the arrow button to the right of the address and click on it. This button toggles the address between primary and secondary.

Finally, the button with the two pieces of paper will copy the current address to the clipboard to be pasted into other applications.