Tips, Tricks and Secrets: #3 Launch Multiple Instances

As Chaos Software celebrates our 21st birthday, we are posting 21 tips, tricks and secrets to getting the most out of our software.

Tip #3: Launch Multiple Instances

This tip isn’t for everyone. Most people only have one set of data and have no need to open it twice.  Even for people with more than one data folder, you can drive yourself crazy keeping up with two or three instances of the program going on all at the same time.

If you need it though, you’re already being driven crazy by the demands of the job, so being able to have two or more copies of Intellect or Time & Chaos going at once is much better than the normal toggling back and forth you would otherwise do.

So, what’s the trick?  Shift-Click!  Instead of the mouse-only click that starts the first instance of the program, hold down the shift key with the other hand when you click on the icon to start up the program.  Instead of switching you to the already running instance, it will start a new one which you can use to reopen a different database and have both going at the same time!

Tips, Tricks and Secrets: #2 Google Maps support

In celebration of Chaos Software’s 21 years in business, we are posting 21 of our favorite tips, tricks and secrets for our software products.

Tip #2: Google Maps support

If you have contacts in Intellect 4, Time & Chaos 8 or ChaosFree, you can utilize Google Maps to get the location or even directions to a contact by using the so-called business card section on the right side of the contact list.

Business Card to Google Maps

Just click directly on the visible address, and your default web browser will pop up and deliver you to Google Maps with this same address already selected.

If you want the secondary address instead, look for the arrow button to the right of the address and click on it. This button toggles the address between primary and secondary.

Finally, the button with the two pieces of paper will copy the current address to the clipboard to be pasted into other applications.

Tips, Tricks & Secrets: #1 Go To Date

Chaos Software is celebrating our 21st birthday this year! To commemorate, we are posting 21 of our favorite tips, tricks and secrets in our software products.

Tip #1: Go To Date

This one is found in Intellect, Time & Chaos, and Chaos Free.

Why use it? If you are trying to go to a date that is far away, don’t click the next year over and over and over. Just use this Go To Date feature and type in the date you want to be taken directly there. Even better, what if you have something that needs to happen in 90 days from now or needs to happen 90 days before a specific deadline? Go To Date is for you!

There are two ways to trigger the Go To Date. One method is to right click anywhere in the navigation calendar(s) on the left side of our screen. The other is to click on a date in the nav calendar, then press CTRL-G on your keyboard. Either way, you’ll get a popup that says “Enter a date or a numeric value”.

Enter a date like 4/1/2016 if you know the exact date you want to move to. You can also put in +90 or -90 and the calendar will jump to exactly 90 days after (+) or before (-) the currently selected date. You even have options for other time periods than days to jump by years, months, weeks, or weekdays, if need be.

GoTo Date

Intellect 4.0.6.6 now available with Meeting Confirmations and Locations

Did you read our blog post in August about “Are you coming to my meeting?” Our new Meeting Confirmation feature is now part of this new release of Intellect 4.0.6.6.

This does require both Chaos Intellect and a ChaosHost.com cloud account to make this feature work.

If you would like to see it in action, we have posted a new video to our Chaos University. The new video is Intellect 506: Meeting Confirmations.

New versions of Time & Chaos and Chaos Free have also been posted. While these don’t have the ability to send and receive meeting confirmations, all three programs do have another new feature, which is the ability to enter a location for an appointment. This location field comes standard with most smartphones and your iPhone or Android can usually take advantage of this information to tell you how to get there or perhaps even tell you how long it will take with traffic to arrive. From our program’s point of view, it is just another text field that you can enter whatever text you want to help you remember where to go.

Are you coming to my meeting?

The next update to Intellect 4 is coming soon and some of the updates are focused on adding a few new features to the Appointments data.  In particular, we are currently testing meeting confirmations that Intellect users can send to anyone with an email address.

How might this work?

First, you will need two things: Intellect 4 and a ChaosHost account.

Next, using Intellect 4, right click on an appointment and choose “Send to …” and select “E-Mail Recipient”.  Send it to any email address and you’re done!

The E-Mail recipient option isn’t new: Intellect 4 has always offered this as a way to notify others of an appointment they might be interested in. A vCal attachment for the appointment is always attached as well, so the recipient can easily add it to their calendar, even if they don’t also use Intellect.

What is new, however, is a way to track their response. The email includes two nice, new, big buttons for the recipient to Accept or Decline your invite. When they click one of these buttons, their response will be saved through your ChaosHost.com account and will update the appointment with their confirmation.

Sound useful to you?  We are looking for a few users that want a head start using this new feature, who are willing to send out some invitations and help us get any rough edges smoothed out before the official release. Send an email to our support team and we’ll forward you the details on downloading the latest beta.