IMAP Accounts with Intellect

If you simply want your incoming mail to show up in Intellect and you aren't really sure what IMAP or POP3 is, you don't need to read any further. Just the basic mail setup in Intellect will take care of you without any need to get technical. BUT, if you know all about IMAP and want to know more detail about how to take advantage of this type of mail server with Intellect, you are in the right place.

The Universal Inbox folder in Intellect

The first thing to notice in Intellect is the Inbox folder is just the tip of a tree -- if you expand it, you'll find a list of all your accounts which you can read separately if you wish.

• If you are on the top-level inbox folder, Intellect shows you the combined inboxes from all your accounts.
• If you select a specific account under the top-level inbox folder, Intellect shows only the messages from that specific account.

Reading mail in IMAP folders

• If you expand the subfolder for an IMAP account, you can also read mail from any subfolders you have created on the server.
• Intellect is multi-threaded, which means it can download mail from multiple accounts or folders simultaneously. While it is nice to not be stuck waiting for a download to complete, please keep in mind that each folder you click on will cause more and more traffic which will slow you down. You can monitor activity by looking in the lower left hand corner of Intellect.
• If you select an IMAP folder with a large quantity of mail to be downloaded, you will get a popup message allowing you to choose whether to sit through the entire download or to limit the quantity to a more manageable size. This setting will be remembered for this folder so you don't have to answer the same popup again later.

Synchronization with the IMAP account's Inbox folder

Unique to IMAP accounts, the Inbox folder for the specific account in Intellect synchronizes with the Inbox folder on the IMAP server.

Every time we send/receive with this account,

• Any new messages in the Inbox folder on the server are downloaded automatically to Intellect.
• If you deleted messages on the server inbox, they will be deleted from the local inbox if previously downloaded.
• If you move messages on the server from the online inbox to another online folder, they will be deleted from the local inbox folder in Intellect if previously downloaded.
• If you deleted messages from the inbox folder in Intellect, they are removed from the server's inbox folder.
• If you moved messages to a local folder in the Saved Messages area, they are removed from the server's inbox too.

NOTE: All messages downloaded to Intellect will show up as read on your IMAP server.

With all of these possible changes, Send/Receive is not just for new incoming and new outgoing messages, but also for sending and receiving these synchronization updates, so if you made changes locally in your inbox and don't see it reflected on your server yet, you could hit the Send/Receive button to perform the synchronization now instead of waiting for the next time the program is set to update your accounts automatically.

Moves and Deletes in other local IMAP folders (not Inbox)

• If you wish to drag messages from one local IMAP folder to another local IMAP folder, you must have a live Internet connection so this change can be made to the server immediately. This cannot be an offline change!
• If you delete messages from a local IMAP folder, Intellect will keep track of the deletes in a queue so you could request deletes while offline. However, if you delete messages from a folder other than the IMAP inbox, since we don't check every subfolder automatically, you would need to go to a different folder then return back to this one before all of the deletes would be made on the server side.

This help article applies to Intellect 4 or newer